Any experienced manager will know the Importance of Time Management. Whenever you are climbing the corporate ladder, you are faced with more and more activities everyday. Part of your promotion has to do with your ability to keep oversight, and prioritize. You will not be able to do that with some proper and sound Time Management Principles. Here are 5 strategies that will help you improve in that area.
When you find yourself promoted into an executive job you will come to realize what stress is truly like. Your duties go beyond what you could have imagined, yet you barely have time for them between your communications and problem solving for other people.
If staff members feel they need 50 hours in a day, certainly executives need at least 100. If anything goes drastically wrong in your unit, you’re the one who is held accountable. Only a few will probably forget those mistakes made under your watch. Time management is the vital component of job success for an executive.
1. MULTITASK ONLY IF APPROPRIATE
If you think that doing several things simultaneously makes them get done a lot quicker, you are not alone in this perception. The reality of the situation seldom backs this up, with the exception of when the tasks are in fact a part of a whole. Linear task handling is usually faster than multitasking, though it may seem longer because of the monotony. If multitasking is needed, it is most beneficial if the tasks are all a part of a single whole. Go through your task list, doing one thing at a time to shrink the list instead of attempting to do the whole list at one time.
2. MANAGE YOUR WORKPLACE
Setting things such as office supplies and files back where they belong takes far less time than finding them if they are misplaced. Though the filing time may add up, it won’t nearly mount up to time consumption like the pile of junk on your desk.
3. DON’T OBSESS WITH YESTERDAYS
Several things could fall behind, at least occasionally during frenzied times. You need to know what went wrong to prevent it, but you don’t really need to get stuck thinking about it repeatedly. The main thing is that you cannot change yesterday but you could work right now and change tomorrow. The lesson for the future time management is all you can take.
4. CULTIVATE GOOD HABITS
A good time management habit will catapult you to success in spite of yourself. Create a tempo to your work by having certain times each day and each week when you do certain office tasks, whether they be answering memos or generating reports. In this way you’ll get those important office tasks accomplished routinely, but also free up your other time for other tasks. Making these time periods regular will reinforce your time management efforts. Effectiveness is built upon practice. Additionally, it makes multitasking much easier, as actions performed out of habit are to a certain extent guided by your subconscious.
5. LIVE BY YOUR PRIORITIES
At any given moment, you probably have an entire list of things you should be doing right now. Your first inclination may be to work on the most immediate thing first. The fact is that, some of the most vital tasks don’t make it to the top of the list this way. All of the little moments spent attempting to tidy up loose ends and resolve small problems could add up quickly to the point where the most vital, though perhaps lacking a deadline, tasks are not all finished. It might be necessary occasionally to fail in tiny matters in order to guarantee big picture accomplishments.
Your role as an executive requires you to implement time management techniques into the way you perform on a daily basis. Basically, it comes with the job. For if you lack to apply this ability, your career might just be short lived. Learn this skill, and apply it effectively. You will reap the Benefits of Time Management.